Based on L3 · AI for Roles & Industries

AI for HR Training in Malaysia

Two days for HR teams to use ChatGPT and Claude in hiring, onboarding, training and staff surveys, with clear rules on candidate and employee data.

Who it is for

HR teams and HR managers

Duration

2 days

Format

In-house · 15–25 per class

Language

English / Chinese

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Why HR needs its own AI training

HR work involves a lot of writing and reading: job ads, interview guides, policies, onboarding packs and survey comments. AI can take on much of the first draft. HR also handles personal data about candidates and staff, so mistakes cost more than in most teams.

This is the HR track of our L3 role-based course. Exercises use your own HR documents with personal details removed, and every scenario includes a check step: what the HR person must review before anything is sent or decided.

What participants will be able to do

Write job descriptions, job ads and structured interview questions with AI
Compare CVs against clear criteria, check for bias and keep the final decision with people
Build an onboarding Q&A assistant from your staff handbook and policies
Draft training material and staff messages in English, Chinese or Malay
Summarise staff survey comments and find the main themes
Apply PDPA to candidate and employee data when using AI tools

Course schedule

Time	Module	Key content	Hands-on
Day 1 AM	1. HR tasks and safe use	Breaking down HR work into steps AI can help with; prompt structure; what data can go into AI tools	Map your team's ten most frequent HR tasks
Day 1 PM	2. Hiring	Job descriptions and ads, interview questions and scorecards, comparing CVs against criteria, bias checks	A hiring assistant for one open role
Day 2 AM	3. Onboarding and staff Q&A	Onboarding checklists, a handbook Q&A assistant, policy summaries, multilingual staff messages	An onboarding Q&A assistant built from your handbook
Day 2 PM	4. Training, surveys and launch plan	Training material and quizzes, survey comment analysis, choosing one use case to launch within 30 days	A 30-day launch plan with an owner and success measures

What they leave with

Hiring assistantJob description, interview and screening templates

Onboarding Q&A assistantBuilt from your handbook and policies

30-day launch planOne use case, with an owner and success measures

Candidate and employee data

Remove names, identity card numbers and contact details before putting CVs or staff records into a general AI tool, unless your company has approved the account and the use case.
Tell candidates and staff how their data is used, in line with your privacy notice under PDPA.
AI can summarise and compare, but people make hiring, promotion and disciplinary decisions.
Check policy and legal content against your staff handbook and Malaysian employment law before you send it.

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FAQ

Is this suitable for a small HR team?

Yes. If you have only one or two HR staff, they can join a mixed L3 class with other roles, or a public L2 class. We suggest the best option when you enquire.

Will you use our real HR documents?

Yes, with personal details removed. We agree before the course which documents are used and how.

Which AI tools do you use?

ChatGPT and Claude by default, with Lark for records. If your company already uses Google Workspace or Microsoft 365, we use those tools instead.

Can AI screen CVs for us?

AI can help compare CVs against your criteria and summarise them. It should not make the decision: HR reviews the shortlist, checks for bias and handles candidate data in line with PDPA.

Can these HR workflows be automated?

Yes. Scenarios that connect several systems, such as an onboarding form that updates a sheet and sends notifications, are built in n8n in our L4 course.

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